Everything you need to get things done

Natural-language quick add

Free on every plan

Type “Dentist Thursday 9am #health !high every 6 months” and Tickbase reads the date, time, repeat, tag, list and priority out of it. Chips under the box show what it understood, and tapping one changes it.

Say “by Sunday” and it sets a deadline rather than planning the work for Sunday.

Add tasks by e-mail

Premium. Off until you turn it on

You get a private address of your own. Forward a booking confirmation, a message from a colleague or a newsletter to it, and the subject becomes the task and the body its notes, with attachments kept.

The subject understands the same shorthand as quick add, so “Fwd: Dentist Thursday 2pm #health” lands dated and tagged. Choose whether new tasks go to the Inbox or a list of your own.

Siri and Apple Intelligence

Free on every plan. iPhone and iPad

Add a task, tick one off, or ask what's on today, what's next or how long until a countdown, without opening the app. With Apple Intelligence on iOS 27 you can ask in your own words: “the passport one, tick it off”.

Two switches decide whether Siri may change your tasks and see them, and locked lists always stay out of it.

Widgets and controls

Free on every plan. iPhone and Android

Today's tasks and habits, or one list of your choice, on your home screen, ticked off without opening the app, plus a resolution's progress and the days left until a date that matters. On iPhone the lock screen can show what's next, and there are buttons for Control Center and the Action button.

On Android, the same buttons are Quick Settings tiles.

Attachments

Premium, with 10 GB of storage (1 GB on the trial)

Add files and photos to a task, up to ten per task and 20 MB each. They're stored encrypted and open on every device.

E-mail sent to your Tickbase address brings its attachments with it.

Add several tasks at once

Free on every plan

For the chapters of a book, the weeks of a course or anything else that comes in numbered parts: choose Add several tasks… in a list's menu, say what they're called and how many, and they're made in one go.

Turn on dates and pick a finish date, and they're spread evenly from the start date to the finish, weekdays only if you like, so you know which chapter is today's.

Rather keep the book as one task? Add several… beside a task's subtasks makes Chapter 1 to Chapter 25 inside it, and the task shows how many you've ticked off.

Subtasks and formatted notes

Free on every plan

Break a task into subtasks, and keep notes beside it with headings, lists, checklists and bold or italic text. The note reads formatted as soon as you leave it, and syncs and encrypts like the rest of the task.

Due dates and deadlines

Free on every plan

A task can have two dates: the day you plan to do it, which you're free to move, and the deadline, which doesn't move when your plan does.

Tickbase shows the days left on a deadline, warns you when a task is planned after it, and puts deadlines coming up at the top of Today. It's on unless you switch it off.

Repeats that tell the truth

Free on every plan

Repeat anything, from every day to every year. Once a repeating task has been done a few times, it shows how often you did it on time, and if “every Monday” is really every ten days, Tickbase offers to change the repeat to match.

Calendar and day planner

Month view free. Week and day views, and durations, Premium

See your tasks on a month calendar and drag them onto a day. Premium adds week and day views, so you can drag a task onto an hour and give it a start and end time.

Work sessions

Premium

Some tasks take more than one go. Give a task several blocks on your calendar, such as ninety minutes on Tuesday and an hour on Thursday, and it keeps its notes, subtasks and files in one place while each session reminds you before it starts.

Your calendar, beside your tasks

One calendar free, as many as you like on Premium

Show your phone's calendars, or a calendar you subscribe to, in Today and on the calendar beside your tasks. Nothing about your calendar is uploaded. You can also put your tasks into your phone's calendar, or subscribe to them from another app.

After this one

Free on every plan

Some things can't start until something else is done. Give a task After and it stays out of the day views, and its reminders stay quiet, until the task it waits for is ticked off. Then Tickbase tells you it's ready.

Later, and a someday shelf

Free on every plan

Put a task off until tomorrow, next week, next month or a day you pick, and it gets out of your way until then without losing its list, notes or date. Or park it on Someday, with no date at all, for the things you might do one day.

Today and smart lists

Free on every plan

Today shows what's overdue first, then what's due today, then your habits, with deadlines coming up at the top. Tomorrow, the next 3 and 7 days, the Inbox, All and Completed are a tap away.

Lists, folders, sections and tags

5 lists on Free, unlimited on Premium. Folders, sections and tags are free

Colour-coded lists grouped into folders, sections inside a list, #tags across lists and four priorities. A list can be locked, kept on one device, or shared.

Board view

Free on every plan

Show any list as a board, with a column for each section. Drag cards between columns, or drag the columns themselves into a new order, on the web, the desktop app and your phone.

Saved filters

One on Free, unlimited on Premium

Write a search down as rules (a list, a tag, a priority, a date range) and keep it as a list. A task is in it for as long as it matches; there's no guessing and no AI.

Bulk editing

Free on every plan

Pick a few tasks and give them a date, move them to a list, tag them, set a priority, complete them or delete them together, with one Undo.

Drag and drop everywhere

Free on every plan

Drag a task to another place in the list, into another section, onto another list or onto a day in the calendar. A line shows where it will land. On a phone, hold a task for a moment, then drag it.

Eisenhower matrix

Premium

Every open task in four quadrants by urgency and importance. Drag a task between quadrants to change its priority and date.

Search and keyboard shortcuts

Free on every plan

Press / to search titles, notes, tags and subtasks. Search “completed tasks last week” to see what you finished. On the web and desktop, almost everything has a keyboard shortcut.

Reminders that ring

One reminder per task on Free, as many as you like on Premium

A task with a time reminds you then, and you can add earlier reminders too. Done, Snooze and Stop sit on the notification, so you don't have to open the app.

Ring as an alarm

Free on every plan

Keep reminding rings again after a task's reminder until you act on it. Turn on Ring as an alarm and it rings like an alarm clock instead, full screen and through silent mode and Focus, until you stop or snooze it.

A count on the app icon

Free on every plan

Put a number on the Tickbase icon, and choose what it counts: today, overdue, the Inbox or everything open. It's kept up to date in the background, even after midnight.

Away, on purpose

Free on every plan

Going on holiday? Tell Tickbase you're away and it goes quiet on every device: no reminders, no morning summary and no review until you're back. Tasks due while you're away move on with you, and your habit streaks carry over.

Resolutions

Three a year on Free, unlimited on Premium

A big goal for the year, like 24 books or 500 km, with weekly milestones that turn up in your list by themselves. Each one says whether you're ahead or behind, and where your pace lands by the end of the year.

Targets

Free on every plan

Give a task a number, such as 40,000 words or 100 km, and watch a bar fill as you add to it, with the pace you need to hit it.

Bucket list

Free. Photos, postcards and sharing an item are Premium

For some day rather than this year: “See the Northern Lights”, “Learn to surf”. Give each one steps, a photo and the people you'll do it with, and mark it done with a postcard to remember it by.

Habits

Three on Free, unlimited on Premium

Things you do again and again: every day, certain weekdays, or a number of times a week, with more than one tick a day for water or pages. Habits due today sit at the foot of Today.

Countdowns

Three on Free, unlimited on Premium

Birthdays, exams, launches, holidays: a date with the days until it, and a photo if you like. The next few show above Today, and a widget can keep one on your home screen.

Focus timer

Free, with today's sessions. Premium keeps the full history

Start a focus session from the Focus page or from a task, so the time is logged against it. White, pink or brown noise while it runs, and a strict mode that can't be paused once you start.

Weekly and monthly review

The latest review is free. Premium scrolls back through every week and month

Every Monday, a short look back at the week: what you finished, what slipped, your habits, focus time and resolutions, then a tidy-up of anything overdue. A monthly one too, if you'd like it.

Reports you can share

Premium

Turn any week or month into a PDF or Markdown report for a manager, a client or your own records. On the web and desktop, the Summary view writes up any period as Markdown, too.

Your week as a card

Free on every plan

Tasks done, habits kept and hours of focus, drawn as a picture on your device. It never shows the names of your tasks.

Statistics, achievements and your year

Statistics: 7 days on Free, any range on Premium. Achievements and this year's review are free

Completions per day, streaks and how the week compares, badges for streaks and focus hours, and from 1 December a look back at your whole year.

Journal

Free on every plan

A few words about the day at the foot of Today, read back in your weekly review and your year. No streak to keep and nothing to remember: it's off until you switch it on.

Your day on paper

Free on every plan

For people who plan on paper: today as one sheet, with boxes to tick, the day's schedule in time order, your habits, what you've already done and room for notes. Switch it on in Settings.

A picture when you're done

Free on every plan

Tick off the last thing for today and Today shows a drawn picture, a different one each day, to keep or share. It never shows what your tasks were. Switch it off in Settings if you'd rather not.

Shared lists

Sharing needs Premium; joining doesn't. Four free members per list

Share a list with a partner, family or team. Assign tasks, comment on them and see who did what. Everything in a shared list is encrypted end to end, with a key of its own.

Give Premium as a gift

Bought on the web and the desktop app

Buy Premium for someone else and send it with a message of your own. A gift never expires, and a gifted year starts when their current plan runs out.

Refer a friend

Free on every plan

Share your link: a friend who signs up gets a 28-day trial instead of 14, and you earn credits towards app icons that can't be bought.

Encrypted on your device

Free on every plan

Everything is encrypted on your device before it syncs, so our server only ever holds encrypted data. Strict mode adds a passphrase only you know. No AI, no ads and no tracking.

App lock and locked lists

Free on every plan

Lock the whole app with Face ID or a passcode, or just the lists that need it. A locked list stays out of every view and widget until you open it, and its reminders don't show task names unless you want them to.

Lists kept on one device

Free on every plan

Some lists should never leave the phone or computer they were written on. Turn on Only on this device when you make a list and it's never sent to our server at all.

Bring your lists, take them with you

Free on every plan

Import from TickTick, Todoist, Things, Apple Reminders and Microsoft To Do, with dates, repeats, subtasks and notes. Export everything as JSON, CSV or a calendar file, whenever you like.

Free sync, offline first

Free on every plan

iPhone, iPad, Android, the web, Mac, Windows and Linux, synced for free. It works with no connection and catches up when you're back.

iPad, iPhone Duo and folding phones

Free on every plan

On an iPad, an opened-out iPhone Duo or a folding Android phone, the task you open sits beside the list instead of covering it, and views open beside the menu.

Web and desktop apps

Free on every plan

A desktop app for Mac, Windows and Linux, and the web app in any browser, with keyboard shortcuts and a task pane you can resize or pop out.

Menu bar and system tray

Free on every plan. Mac, Windows and Linux

On a Mac, Tickbase sits in the menu bar; on Windows and Linux, in the system tray. On a Mac or Windows, click its icon for Today (on Linux, choose Today from its menu): tick things off, or type a task into the box at the top, without opening the app.

Close the window and Tickbase keeps running there, so reminders still ring and your tasks keep up with your other devices. Right-click the icon for a small menu with Open Tickbase and Quit, or turn the whole thing off in Settings → General. On Linux it’s off until you turn it on, and clicking the icon shows its menu, with Today at the top, since some Linux desktops only show tray icons with an extension added.

Themes, accents and app icons

Light and dark free. Every accent and icon, and appearance synced, Premium

Light, dark and true black, an accent in any colour, a matching app icon, and which side the tick box sits on.